April 7th at 8:00 pm ET PointClickCare's Automated MDS Submission inactivates.  Facilities can still manually upload the export file to QIES until April 13 at 8:00pm ET.  

Batches are created in the MDS portal and then submitted to CMS manually by the client during PointClickCare's Automated MDS Submission Inactivity Period.

INFO: MDS 3.0 Transition To iQIES
Summary
This article provides instructions on how to manually submit MDS batches to CMS for facilities that use PointClickCare's Automated Submission Process.
Instructions
To manually submit MDS batches to CMS, Navigate To:

  1. Clinical > MDS > 3.0 Batches

  2. Click New on MDS Submission Batches > Enter Assessment Date After (date must be 1 day before the ARD date)

  3. Select 'Export Ready', 'Exported Assessments' or 'Export Ready and Exported Assessments' depending on the status of the MDS you are batching

  4. Select your assessments > Save  (This will create a new batch) > Back

  5. Click 'export file' > Do you want to save export results? > Click Yes

  6. Save the file to your desktop or a file on the computer

NOTE: If there is no Pop-up to save your file, ensure your Pop-Up Blockers are off.

  1. Upload your batch to CMS using the file on your desktop.

  2. When batch results are obtained save the validation report.


IMPORTANT: Clicking the export file link will provide the file for upload to QIES, however the batch will remain in OPEN status.  There is a release scheduled for April 14 that will provide options to reconcile the submitted results.
 
After April 14th to reconcile the manually submitted batches, Navigate to: 

  1. Clinical > MDS > 3.0 Batches

  2. Click 'export' (This will advance the batch status from 'Open' to 'Exported' and provide the download file again) 

NOTE: Clicking 'export' here will not actually send your batch again.  It will simply change the batch status to Exported and will give you the opportunity to save the batch to your computer again if desired. 

  1. Click 'record results' > Enter Validation ID in box


NOTE: Once at least one character is entered into the Validation Report ID field, there will be an option next to each assessment to mark them as 'A' or 'R.'

  1. Select 'Accept All' if all assessments are accepted, or individually select the 'A' or the 'R' to mark the assessments as accepted/rejected > Save


TIP: PointClickCare cannot provide CMS logins to access the submission portal, please contact CMS for this information.